Employers are authorized to dematerialize pay slips without the express agreement of their employees. The Absolute “Human Resources” working group explains the benefit of this implementation for employers and employees, and the conditions to be respected.
Is the dematerialization of pay slips obligatory? ? What are the advantages ? How to set it up ? What is the electronic safe ? The electronic safe, also called digital safe, is a digital space that is both personal and secure. The electronic safe is not just a remote storage space, it also and above all serves to guarantee the protection and confidentiality of the documents it contains. Since January 1, 2017, the Labor Code authorizes the employer to dematerialize pay slips via the use of an electronic safe. The employer can submit pay slips in electronic form on his own initiative.. Each employee then has a personal space and the employer also has a secure space in which the bulletins of its employees are stored..
How to set it up ?
The employer must inform the employee one month before the first issue of the pay slip in electronic form, or at the time of hiring, of his right to object to the issuance of the pay slip in electronic format. The employee may therefore oppose the dematerialization of his pay slips from the start or after the implementation of the system., which means that he can at any time request to receive his pay slips again in paper format. At the time of installation, the employer must determine the conditions under which it guarantees the availability for the employee of the pay slip issued in electronic form : or for a period of fifty years, or until the employee has reached the age mentioned in the last paragraph of article L. 1237-5 (retirement), increased by six years.
What are the advantages for the employer ?
Using an electronic safe brings several advantages to the employer. Saving time : the social service is responsible for directly submitting the pay slips for the employer in the secure employee area. Securing the process : This is a secure solution that meets GDPR standards and protects employees’ sensitive digital data.. As a reminder, sending pay slips to employees as an email attachment is not authorized. Promoting the “employer” brand : by offering a digital and secure solution, the employer conveys a positive image to its employees.
What are the benefits for employees ?
The safe also brings benefits to employees. Access to pay slips at any time : the employee can access their pay slips (and any other document that is stored) in a few clicks and at any time with a simple internet connection. Secure archiving : pay slips are archived securely and this prevents the loss of documents. Even after leaving the company, the employee retains access to his electronic safe.
